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Your trade show booth rental can be dressed up with a few inexpensive items to prevent a generic display look. Here are some design ideas:


Vinyl banners and graphics offer a cost-effective yet impactful way to add excitement, uniqueness, and focus to your exhibition booth design. Their vibrant colors, bold typography, and eye-catching visuals can instantly grab the attention of passersby and draw them into your booth. These versatile signage options can be customized to suit your brand’s aesthetic and messaging, allowing you to create a cohesive and memorable booth experience.

By strategically placing vinyl banners and graphics throughout your booth, you can effectively highlight key messages, showcase product features, and reinforce your brand identity. Whether used as backdrops, hanging banners, or standalone displays, they provide a visually appealing backdrop that sets the tone for your booth and captures attendees’ interest.

Furthermore, vinyl banners and graphics offer flexibility in terms of design and placement. They can be easily resized, repositioned, and updated to accommodate changes in branding, product offerings, or promotional campaigns. This versatility allows you to adapt your booth design to suit different trade show environments and audience preferences.

Imagine you’re a software company exhibiting at a technology trade show. To stand out amidst the sea of booths, you decide to incorporate bold, colorful vinyl banners and graphics into your booth design. At the entrance of your booth, a large vinyl banner featuring your company logo and tagline welcomes attendees and sets the tone for the experience ahead.

Inside the booth, vibrant graphics adorn the walls, showcasing screenshots of your software products in action and highlighting their key features and benefits. Colorful banners hang overhead, drawing attention to different sections of the booth, such as product demos, customer testimonials, and special promotions.

One corner of the booth features a striking display showcasing your latest product release, with a towering vinyl banner highlighting its innovative features and capabilities. Nearby, interactive touchscreen kiosks allow attendees to explore the software further and participate in live demonstrations.

Throughout the booth, strategically placed vinyl banners and graphics provide visual interest and guide attendees through the various engagement opportunities. Bold typography and vibrant colors ensure that your brand’s messaging stands out amidst the hustle and bustle of the trade show floor.

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Plants and Flowers

Adding plants or flowers to your trade show booth rental is an excellent way to infuse warmth and vitality into the space, making it more inviting and appealing to attendees. Greenery not only adds visual interest but also creates a relaxing and welcoming ambiance that encourages visitors to linger and engage with your booth.

When considering incorporating plants into your booth design, it’s essential to choose options that are low-maintenance and resilient enough to withstand the busy environment of the event. High-quality silk or artificial plants and flowers are ideal choices, as they require minimal upkeep and won’t wilt or wither under the heat of exhibition lights.

Sourcing plants for your booth rental can be done through the expo’s equipment supplier or, for a more cost-effective option, by contacting a local florist in the city hosting the event. Many florists offer rental services for plants and may even have discounted items available, making it a budget-friendly choice for adding greenery to your booth.

When selecting plants for your booth, consider their size, shape, and placement to ensure they complement rather than overwhelm your display. Opt for plants that are appropriately scaled to the size of your booth and strategically place them in areas where they won’t obstruct traffic flow or obscure important parts of your exhibit.

Imagine you’re a wellness brand showcasing your latest products at a health and wellness expo. To create a soothing and inviting atmosphere in your booth, you decide to incorporate plants and flowers into your exhibit design.

At the entrance of your booth, you place a row of lush, green ferns in sleek, modern planters to welcome visitors and set the tone for the experience ahead. As attendees step into the booth, they’re greeted by a display of vibrant orchids and succulents arranged on elegant pedestals, adding a pop of color and freshness to the space.

Throughout the booth, strategically placed potted palms and cascading ivy vines create a sense of tranquility and serenity, inviting visitors to explore and engage with your products. You ensure that the plants are positioned out of the way of foot traffic and don’t obstruct any crucial parts of your display, allowing attendees to navigate the booth effortlessly.

Accessory Storage

Maintaining stylishly organized accessory storage in your trade show booth rental is essential for creating a professional and visually appealing environment that attracts attendees and reflects positively on your brand. Decorative caddies provide a practical solution for containing pens, premium gifts, giveaways, and other supplies that you’ll be using frequently throughout the event.

Ensuring that everyone in your booth understands the importance of keeping these items neat and tidy is crucial for maintaining a polished and organized appearance throughout the show. By instilling a culture of cleanliness and organization among your team members, you can present a cohesive and professional image to attendees.

In addition to functionality, incorporating themed storage items that align with your business adds a unique and memorable touch to your booth. Whether you’re in the gardening, coffee, tea, agricultural, or any other industry, there are creative ways to showcase your brand’s personality through your accessory storage solutions.

For example, if you’re in the gardening business, you can corral pens and other small items in small flower pots or decorative planters. This not only keeps your accessories organized but also reinforces your brand’s connection to nature and gardening. Similarly, if you’re in the coffee or tea business, storing items in branded mugs or teacups adds a touch of charm and sophistication to your booth.

Themed storage solutions not only serve a practical purpose but also make your booth more memorable and engaging for attendees. By incorporating elements that resonate with your brand’s identity and values, you create a cohesive and immersive experience that leaves a lasting impression on visitors.

By creatively utilizing themed storage items and maintaining stylish organization throughout your trade show booth rental, you can effectively showcase your brand’s personality, enhance attendee engagement, and stand out from the competition.


Choosing furniture from a local rental company for your trade show booth rental provides several advantages over relying solely on the expo’s equipment supplier. Not only can you often secure better quality and more stylish furniture at a lower cost, but you also have the opportunity to create a booth that stands out from the crowd with unique and personalized furnishings.

Local furniture rental companies typically offer a wider selection of furniture options, ranging from modern and sleek to rustic and eclectic styles. This allows you to curate a booth design that aligns with your brand’s aesthetic and messaging, enhancing the overall visual appeal and professionalism of your exhibit.

In addition to style considerations, working with a local vendor can also result in significant cost savings compared to using the expo’s equipment supplier. Local rental companies often offer competitive pricing and flexible rental terms, allowing you to stretch your budget further and invest in other aspects of your booth design or marketing efforts.

Furthermore, by choosing furniture from a local vendor, you can avoid the risk of having your exhibit’s furnishings blend in with those of other exhibitors who rely on the same equipment supplier. This helps your booth stand out in a crowded trade show environment and makes a memorable impression on attendees.

While some trade show management may express concern about using an outside vendor for furniture rental, it’s essential to communicate the reasons behind your decision clearly. If the official equipment provider doesn’t offer the specific furniture you need or if you can secure a better deal locally, it’s perfectly reasonable to explore alternative options.

Wastebaskets and Lights

Opting to purchase wastebaskets, lights, and extension cords locally for your trade show booth rental presents an opportunity to access a broader selection of products at lower prices compared to renting them from the show management. By taking advantage of local retailers, such as hardware or variety stores, you can secure essential items that meet your specific needs while saving money in the process.

Wastebaskets are a crucial but often overlooked component of booth design, helping to keep your exhibit tidy and organized throughout the event. Purchasing wastebaskets locally allows you to choose from a variety of styles and sizes to suit your booth’s aesthetic and functional requirements. Whether you prefer sleek and modern bins or eco-friendly options made from recycled materials, you’re sure to find the perfect solution at a local store.

Similarly, lighting plays a vital role in showcasing your booth and highlighting key features, products, and signage. By purchasing lights locally, you can explore a wide range of options, including LED spotlights, track lighting systems, and decorative fixtures, to enhance the ambiance and visibility of your exhibit. Investing in high-quality lighting ensures that your booth stands out and makes a lasting impression on attendees.

Additionally, purchasing these essential items locally and donating them to charity after the show offers a sustainable and socially responsible solution that benefits both your business and the community. Not only do you support local retailers and reduce waste by repurposing the items, but you also have the opportunity to make a positive impact by donating them to a charitable organization in need.

Furthermore, donating these items allows you to claim a tax deduction for the charitable contribution, providing additional savings for your business. Be sure to keep detailed records of the items purchased, their fair market value, and the charitable organization to which they were donated to ensure compliance with tax regulations.

While show management may offer rental options for these items, opting to purchase locally provides greater flexibility, affordability, and sustainability. By leveraging local retailers and giving back to the community through charitable donations, you can create a meaningful and impactful booth experience that aligns with your business values and goals.

Trade Show Booth Rentals That Get Noticed

Trade show booth rentals can be just as effective as custom exhibits, and much less expensive. Here are ways to get your display noticed:

Get Your Exhibit Noticed

Make your display striking and different to capture visitors’ attention. Some ideas:

  • Unusual colors are refreshing and attract the eye. Lime green, bright purple, pink, and other non-standard hues will make you stand out against the traditional business shades of blue, gray, and red.
  • Stark simplicity can also be a standout in a roomful of busy displays.
  • Large, bold vinyl banners or other graphics are another cost-effective way to get trade show booth rentals noticed.

Make Your Identity Known

Be sure your company’s name and logo are bold and conspicuous. Don’t make people walk by wondering who you are or what you provide.

Use color, lights, or a moving banner to establish your identity at the expo.

And most importantly, be sure your name and logo are clear and legible. Banners and signs with hard-to-read fancy fonts and cryptic logos are a waste of money. No one has time to stand around studying and decoding them.

Communicate the Benefits

Decide what benefits your customer derives from using your product or service. Write up some clear, concise, compelling statements communicating these benefits – use short, snappy statements that can be easily read and understood.

Have these statements printed on graphic panels, signs, and headers in an easy-to-read font.

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